The reason for event planners to find it hard to secure the right event space in KL is due to factors of an inability to being aware of the right questions to ask. Besides that, to select event space for rent is probably the most important consideration to make in the planning process.
In this article, it is going to provide several important checklists to know in selecting event venue in KL.
- Attendances Size and Number of Guests
The initial phase to consider is to create a short-list of event venues to examine it. Besides that, it is important to know how many citizens that will be invited to attend the event.
On top of that, there is a need for ensuring that the event can accommodate expected guest list and appropriate for the target audience.
Conversely, if the event space for rent is too huge to match with the event, event planners can consider in using hotel division or decoration event space to recreate the space size needed to implement.
Despite that, if the event is only for private or invitations only, event planners can request that attendees RSVP by clearly printing on the invitation, on top of there is a need to follow up with a phone call as many people do not usually respond to invitation cards.
- Know How to Be Acquainted With Target Audience To Gratify Them
In this context, knowing the demographics of a target audience is fundamental in selecting seminar room or meeting room for rent in Kuala Lumpur.
In this case, the average income of the attendees must be segmented in order to cater to what they like or dislike in such; their custom and others taste and needs in which need to be established to show the importance of understanding target audiences’ expectations and their market.
- What is Convenient for Target Audience?
In this context, the selection of training room for rent in KL in closeness to where the target guests’ live or work which often is a sign of on the number of people that will be present at.
There are also several things to bear in mind in such of alcohol consumption and transportation which event planners do not want attendees to have casualty after consuming excessive alcohol, thus event planners should think about providing free transportation for the attendees to reach home safely or ensure public transportation is there when attendees leave the venue.
- What Other Services Provided At Event Space
Selecting an event space KL is important to get a list of services provided such as;
- Parking
Ensure there is parking space during an event or negotiate a better rate for events.
- Security
Depending on the type and size of the event, event planners may need to hire security for large-scale activities such as; fire extinguisher, working fire alarms, first-aid kits, power supply, building map for emergency exits and cell phone receptions.
- Restrictions
In this context, event spaces usually have unstated restrictions. Despite that, it is not limited to decorations, photography, alcohol sales, bringing external caterings and others.
- Additional Services
However, some event space for rent provides additional services such as; catering, floral arrangement, audio and visual tools, stage, lighting decorations, ticketing, transportation, and sight viewing for guests.